Constitution and By-Laws
The official documents for the Constitution and By-Laws of the Michigan Mathematical Association of Two-Year Colleges (MichMATYC) are available upon request and are kept with the current President of the association.
Article I – Name
The name of the Association is the Michigan Mathematical Association of Two-Year Colleges.
Article II – Purpose
The Michigan Mathematical Association of Two-Year Colleges is a non-profit, education association.
The purposes of this Association are:
- To encourage the development of effective mathematics programs;
- To afford a state forum for the interchange of ideas;
- To further develop and improve the mathematics education and mathematics related experiences of students in two-year colleges;
- To promote the professional welfare and development of its members;
- To provide the opportunity to study and keep abreast of new trends in mathematics;
- To promote professional cooperation and communication between teachers and administrators for the realization of sound education achievements;
- To promote liaison and cooperation between community colleges, other associate degree institutions, universities, public schools, and the State of Michigan;
- To promote liaison and cooperation between other mathematics and mathematics education professional organizations such as NCTM, MCTM, MAA, MAA-Michigan Section, AMTE, and MMTE;
- To promote support for the involvement in the American Mathematical Association of Two-Year Colleges.
Article III – Membership
- Any teacher of mathematics or other person in support of Two-Year College Mathematics Education is eligible for regular membership.
- Any institution in support of the purpose of the Association, or having offerings in mathematics at the two-year college level, is eligible for institutional membership.
- Any local organization with similar purposes is eligible for affiliate membership.
Article IV – Dues
Dues are paid by all members at the designated rate set by the By-Laws.
Article V – Officers
- The officers of this Association shall be a President, a President-Elect or an Immediate Past President, a Secretary-Treasurer, and Affiliate Delegate(s) to the American Mathematical Association of Two-Year Colleges.
- The Executive Board of this Association shall consist of the officers of this Association.
Article VI – Meetings
- There shall be a minimum of one regular meeting of the Association each year.
- The Executive Board of the Association shall meet a minimum of two times a year.
Article VII – Committees
Committees are appointed by the President as needed, subject to the approval of a majority of the Executive Board or appointed by a majority of the Executive Board itself. Appointed committees are dissolved by the Executive Board.
Article VIII – Amendment Procedure
This Constitution or the By-Laws may be amended by a two-thirds vote of those members present and voting at any regular meeting, provided that written notice and a copy of any proposed amendment shall have been furnished to the membership prior to the meeting.
Article IX – Dissolution
If, at any time, the Association shall cease to carry out the purposed herein stated, all assets and property held by the Association, whether in trust or otherwise, shall, after payment of its liabilities, be paid over to the American Mathematical Association of Two-Year Colleges to be used exclusively for any project, or educational purposes, as determined by the Executive Board of that organization.
Article I – Rules of Order
Robert’s Rules of Order, Revised shall be the authority of all questions and procedures not specifically stated in this Constitution and By-Laws.
Article II – Qualifications, Terms, Duties of Officers and Other Members of the Executive Board
- Officers of this Association shall be active members of the Michigan Mathematical Association of Two-Year Colleges.
- Terms of Office
- All officers shall assume duties of their elective officers on June 1.
- The President shall serve for a period of two years, succeeding to office from the office of President-Elect. This office, if vacated, shall be filled by the Executive Board for the remainder of the term.
- The President-Elect shall be elected to serve corresponding to the President’s second year of office. This office, if vacated, shall be filled by the Executive Board.
- The Secretary-Treasurer shall be elected for a period of two years and shall be subject to re-election. This office, if vacated, shall be filled by the Executive Board.
- The Affiliate Delegate(s) to the American Mathematical Association of Two-Year Colleges shall be appointed by the President with the approval of the Executive Board for a period of one year and shall be subject to reappointment. The number of Delegates is specified in the By-Laws of the American Mathematical Association of Two-Year Colleges.
- The Immediate Past President shall serve for a period of one year, succeeding to office from the office of President. This office, if vacated, shall be filled by the Executive Board for the remainder of the term.
- Duties of Officers
- The President shall preside at all meetings of the Association and of the Executive Board, and shall administer the affairs of the Association. The President shall appoint all committees in a manner consistent with Article VII of the Constitution, and shall be an ex-officio member of all committees. The President shall prepare an annual report covering the activities of the Association. This report shall be filed as part of the permanent records of the Association.
- The President-Elect shall assist the President by performing duties as assigned and shall be an ex-officio member of all committees.
- The Immediate Past President shall assist the President and the Executive Board.
- The Secretary-Treasurer shall keep all records and minutes of meetings of the Association and of the Executive Board, shall be responsible for preserving the annual reports and historical records of the Association, shall pay all routine bills as provided by the annual budget and such other bills as approved by the Executive Board and the President, shall keep all financial records and make a financial report at each meeting. A copy of these reports shall be filed as a part of the permanent records of the Association.
- The Affiliate Delegate(s) to the American Mathematical Association of Two-Year Colleges shall carry out the responsibilities described in the By-Laws of that Association.
Article III – Executive Board
The members of the Executive Board shall be the officers of the Association. This committee shall sit as the governing board of the Michigan Mathematical Association of Two-Year Colleges. It shall have the power to transact the business of the Association; initiate, develop and determine the policies of the Association; work out the budget; and appoint officers as provided by this Constitution and By-Laws.
Article IV – Fiscal Year and Dues
- The fiscal year and membership year for the Association shall be from October 1 of each year through September 30 of the following year.
- Membership Dues
- Annual individual membership in this state organization shall be five dollars.
- Institutional membership in this state organization alone shall be ten dollars.
- Affiliate membership shall be complimentary and subject to Executive Board approval.
Article V – Meetings and Quorums
- There shall be a minimum of one meeting each year as specified in Article VI of the Constitution. A quorum shall consist of 10% of the membership of the Association for that year.
- The Executive Board shall meet a minimum of two times each year as specified in Article VI of the Constitution. A quorum for a meeting shall consist of a majority of the members of the Executive Board.
Article VI – Dues as Prerequisite for Active Participation
Eligibility to vote on Association business or in Association elections or to make nominations for officers of the Association or to serve on Association committees as a voting member, or to stand for office in the Association, or in any other way to participate actively in the business of the Association requires prior payment of dues for the fiscal year in which the membership activity is exercised.
Article VII – Nominations and Conduct of Election of Officers
- In February of each election year, the President shall appoint a Nominating Committee in a manner consistent with Article VII of the Constitution and name a Chairperson of that committee.
- During March of each election year, the Nominating Committee shall solicit and receive written nominations for officers up for election as indicated in Article II of the By-Laws. Any member may nominate himself or herself or any other eligible member of the Association. The written nomination shall include a current vita or resume.
- Prior to April 15 of each election year, the Nominating Committee shall:
- Select from the nominees candidates for each office and, in addition, provide a blank for write-in voting for each office.
- Mail ballots to all members eligible to vote. The form of the ballot and directions for return of the ballot shall be determined by the Nominating Committee.
The election shall be completed in time for publication in the Association Newsletter prior to August 1.
Constitution and By-Laws